Terms & Conditions 1. When purchasing a ticket, any attendee agrees to the terms and conditions as outlined below. 2. Nobody will be allowed admission to the ASM without payment. Once payment has been received, an email confirmation will be emailed to the attendee. 3. For the safety of people at the ASM, the venue management and the VASGBI reserve the right to refuse admission. 4. Badges will be issued on arrival to the ASM at the registration desk, and these must be worn at all times. Should the Society request attendees return for a second day of the conference and not register again, it is the responsibility of the attendee to wear their event badge for day two of the meeting. This is for security purposes. 5. Tickets can be exchanged at the discretion of the Society. Please contact the VASGBI to ensure any changes are registered. 6. Should the ASM be cancelled, you will either be offered to transfer your ticket or receive a refund on your tickets. Please note that any Booking Fees and/or Transaction Fees are not refundable in these circumstances. 7. If the Event is rescheduled or cancelled, the VASGBI cannot be held responsible for any resulting costs you may incur for travel, accommodation and other services already booked. We kindly request you seek reimbursement directly from the travel provider or hotel. 8. The VASGBI reserves the right to change or vary the content /timing of any part of the event in circumstances beyond its reasonable control without any obligation to make any refunds or exchange tickets. 9. The VASGBI reserves the right to refuse admission or remove anyone appearing to be intoxicated, under the influence of drugs or behaving inappropriately. 10. The VASGBI and the venue operator will not be responsible for any loss, damage, death or injury howsoever caused. 11. The VASGBI does not accept any responsibility for any loss or damage to personal property brought to the meeting and kindly request individuals seek insurance to cover personal items. 12. Filming, photography and sound recordings will be made and used for broadcast, publication and social media as well as by trusted partners and sponsors. Agreeing to these terms and conditions means you are accepting of having your image used in association with this meeting. 13. It is the attendees responsibility to check times, car park charges and travel details. The VASGBI are not liable for any changes made, however measures will be taken to secure reduced parking and accommodation in the area but this is not guaranteed. 14. Every effort will be made to admit latecomers at a suitable break in theatres, workshops or performances, but admission cannot always be guaranteed. 15. Submission of abstract posters are the responsibility of the author. The posters must be in situ at the start of the meeting, and removed/recycled post event. The VASGBI will not return posters to the author, and all posters left behind will be destroyed or recycled. 16. The VASGBI will always endeavour to have speakers attend the event in person. However, should this not be possible due to unforeseen circumstances, they will seek to live stream a presentation. The organisers cannot offer any refunds on tickets in these circumstances. 17. Attendees will be responsible for their own accommodation bookings but information of local hotels any discounts will be advertised on the event website. 18. Refunds may be possible at the discretion of the VASGBI up to one month prior to the start date. 19. In extenuating circumstances, refunds may be possible after the one month deadline. You must submit your request and reason for a refund in writing to the VASGBI for this to be considered.